Administrative Assistant
A growing men’s ministry in the United States is seeking a highly organized and detail-oriented Administrative Assistant to support communications, event coordination, digital publishing, and administrative operations.
This role is ideal for someone who thrives in a structured environment, communicates professionally, and takes ownership of recurring responsibilities with consistency and care.
We are looking for someone who embodies the 3 E’s:
- Excellence
- Efficiency
- Easy to work with
Primary Responsibilities
Email Campaigns
- Create and send 3–5 email campaigns per week through Kajabi
- Maintain formatting, scheduling, and communication accuracy
Event & Registration Setup
- Create breakfast registration pages for local chapters
- Build offers in Kajabi
- Set up email sequences
- Update web pages and event pages
- Coordinate details with chapter leaders
Cohort Registration Support
- Create registration pages for ministry cohorts
- Build offers and sales pages
- Set up automated email sequences
- Update the interactive map using Elfsight
Monthly Event Support
- Create and update presentation slides for monthly breakfasts
- Finalize registration check-in sheets
- Send materials to chapter leaders
- Coordinate sponsor details for visibility across emails, websites, and social media
Podcast & Video Publishing
- Upload podcast files from shared drives into Kajabi
- Publish episodes on the podcast page
- Transcribe podcast content using transcription software
- Upload and publish episodes on YouTube
Video Publishing Support
- Complete video descriptions and publishing details
- Support social distribution of videos and short-form content
Social Media Publishing
- Publish scheduled content across:
- X
- TikTok
Administrative Support
- Respond to requests from leadership
- Answer questions from cohort and chapter leaders
- Handle general inquiries and send resources such as flyers or statements of faith
- Forward inquiries to appropriate staff when needed
Blog & Newsletter Support
- Upload blog content
- Assist in newsletter and content distribution
Graphic Design Support
Using Canva templates and brand guidelines, create and update graphics for:
- Breakfast events
- Cohorts
- Newsletters
- Long-form video thumbnails
- Social media content
- Promotional materials
Database Management
- Update contact records in Kajabi
- Maintain proper tagging and contact information
Additional Support Materials
- Prepare flyers, slides, and other materials for conferences, promotions, and ministry needs
Qualifications
Required
- A Christian aligned with the organization’s core values and statement of faith
- Strong attention to detail
- Pleasant and professional communication style
- High level of organization and follow-through
- Ability to manage recurring tasks accurately and independently
Technical Skills
- Strong working knowledge of Microsoft Office
- Experience using Adobe Creative Cloud
- Proficiency in Canva
- Strong email writing and communication skills
- Experience with Kajabi is an advantage (training provided)
Ideal Candidate Profile
- Detail-oriented
- Reliable
- Organized
- Pleasant to collaborate with
- Comfortable balancing admin and creative work
Join Our Team
We’re excited you’re interested in joining our team! Complete the form below and tell us more about your experience, strengths, and what makes you a great fit.